Your mission is to keep our Kyiv office organised and running smoothly every day.

You'll take ownership of the day-to-day running of the office — making sure the space is organised, everything the team needs is in place, meetings and visitors are well coordinated, and everyday administrative tasks are taken care of.

Alongside office management, you'll also support basic bookkeeping and financial administration.

This is an entry-level role with room to grow. We don't expect you to know everything from day one. We're looking for someone who is organised, proactive and eager to learn, and who wants to take ownership of the office.

• Responsibility for day-to-day operations of the office, including but not limited to managing office supplies, coffee, snacks, printer paper, soap and other necessities, maintaining cleanliness and arranging the cleaning crew when required.
• Scheduling and coordination of in-office meetings, including preparation of meeting rooms, refreshments, documents and other materials required for meetings.
• Arrangement of travelling for clients, company staff and management, including train/plane tickets, accommodation in Ukraine and abroad, airport transfers, private drivers and cars, and other transportation.
• Coordination and organization of visits of foreign clients and delegations, including accommodation, transportation, meeting arrangements, meals and other logistical requirements.
• Welcoming clients and guests, helping them to find our office if it is their first time coming in, arranging building access and making sure they are properly received.
• Basic bookkeeping and financial administration skills, including tracking incurred expenses, collecting receipts and preparing expense reports for completed trips, meetings, events and other activities.
• Tracking of invoices paid and outstanding, maintaining an overview of pending payments and reminding clients or counterparties in case of payment delays.
• Management of company mail, parcels and courier deliveries, including receiving, sending and arranging international shipments when required.
• Organization and maintenance of administrative documents, invoices, receipts, travel documents, expense reports and other company records, both electronically and in physical form.
• Sometimes might be additional responsibilities coordinating company events, including venue selection, communication with suppliers, catering, transportation, accommodation, guest management and general event planning.