The Supply Chain Specialist / Procurement Specialist is part of the Operations / Supply Chain team and reports directly to the Operations Lead.
At the current stage, there is no dedicated Supply Chain Team Lead role in the team. Therefore, this position requires a high level of ownership, independence, and the ability to work directly with the Operations Lead, production, R&D/engineering, QA, warehouse, accounting, logistics, and external suppliers.
This is not a people-management role at the start. However, for a candidate with strong leadership potential, the role may grow into a Supply Chain Team Lead / Procurement Team Lead position.
To manage the full procurement cycle for production and internal business needs: from purchase request review, supplier search, and quote collection to purchase order creation, payment follow-up, delivery/import coordination, document control, and request closure after goods receipt and quality control.
The role includes direct reporting to the Operations Lead on procurement statuses, risks, critical deliveries, shortages, and issues requiring escalation.
Procurement & Supplier Management
- Process purchase requests in ERP/Odoo and verify specifications, quantities, deadlines, technical requirements, drawings, and supporting documents.
- Source, evaluate, and select suppliers in Ukraine and internationally.
- Conduct RFQ processes, compare quotations, and analyze pricing, lead times, MOQ, warranty, delivery, and payment terms.
- Create Purchase Orders and maintain supplier records, including contacts, cooperation terms, performance history, and issue tracking.
- Monitor supplier order execution and update procurement statuses.
Import Procurement
- Work with international manufacturers, distributors, contractors, and suppliers.
- Communicate in English regarding commercial terms, technical requirements, deliveries, payments, documentation, and claims.
- Coordinate import shipments with logistics providers, customs brokers, and internal teams.
- Ensure accuracy and availability of import, payment, accounting, and goods receipt documentation.
- Resolve delays, customs issues, partial deliveries, and supply shortages.
Production Supply
- Procure components, materials, equipment, electronics, mechanical parts, and consumables required for production.
- Support Manufacturing Orders and production demand.
- Monitor supply risks and prioritize critical procurement needs with Operations.
- Improve procurement planning, lead-time accuracy, shortage visibility, and supplier performance.
ERP & Process Management
- Manage procurement activities in ERP/Odoo, including requests, POs, invoices, suppliers, and documentation.
- Support Vendor Bill processing and coordinate document flow with accounting.
- Maintain supplier databases, quotation comparisons, and procurement reports.
- Contribute to procurement process standardization, templates, SLAs, and workflows.
Quality & Claims
- Coordinate goods receipt and incoming quality control with Warehouse and QA teams.
- Manage supplier claims related to defects, delays, non-conformities, and documentation issues.
- Ensure issue resolution and close requests after successful delivery and quality acceptance.
Required Experience
- 5+ years of experience in procurement.
- Procurement experience specifically in manufacturing companies.
- Experience with import procurement and international suppliers, manufacturers, or contractors.
- Understanding of the full procurement cycle: request -> supplier search -> RFQ -> PO -> payment -> logistics -> documents -> receipt -> claims.
- Experience working with ERP systems.
- English level B2 or higher; C1+ is preferred.
- Ability to work with technical or production-related items, specifications, BOMs, components, and materials.
- 20 paid days off
- paid sick leave
- competitive salary
- reservation from mobilization
